Administrative assistant and Quickbooks data ntry

Unclassified - Astoria, NY

Full-time - Entry Level

Astoria, NY

About the position

The Administrative Assistant and Data Entry position at a Commercial and Residential Renovation Construction Group in Astoria is a full-time role focused on supporting the office staff with various administrative tasks and QuickBooks data entry. The ideal candidate will have a positive attitude, strong communication skills, and a desire to learn about the construction industry.

Responsibilities

• Screen/answer phone calls and monitor emails
• Schedule service calls and communicate with clients and vendors
• Order, purchase, and track materials for projects
• Scan and E-file documents, maintaining organized project files
• Assist with submittals and bid packages
• Manage calendars for projects and business owners
• Record day-to-day financial transactions
• Process accounts payable and maintain invoice controls
• Prepare accounts receivable, including AIA forms G702-G703
• Prepare monthly reconciliations and reports as needed
• Assist with other administrative duties as required

Requirements

• At least 2+ years of experience in a similar role
• Excellent oral and written communication skills
• Proficient in Excel/Google Sheets and familiar with Google Drive
• Extremely detail-oriented and organized
• Extensive knowledge of QuickBooks data entry
• Ability to set priorities and work independently or as part of a team