Administrative Assistant (Asbestos)

About the position

Williams Kastner is a premier multi-practice law firm in the Pacific Northwest with more than 60 attorneys in Washington and Oregon. We have been serving clients with high-quality legal services since 1929. As a firm, we embrace diversity and inclusion through our people, our work, and our support for, and participation in, community programs and projects that foster diversity. We are seeking an Administrative Assistant in our Seattle office to provide administrative support for our Asbestos Litigation Team under the supervision of the Support Staff Manager. The ideal Administrative Assistant will be able to consistently assist with: daily tasks provided Legal Assistants, Paralegal(s), and Attorneys; answer calls and obtain intake information; open files; organize and retrieve legal documents, and assist with preparation of case materials; maintain and organize case files and send mail; as well as reliably maintain and oversee the Asbestos Litigation Calendar. The ideal candidate will be required observe confidentiality of client and firm matters. This is a fast-paced desk that requires good organization and time management skills, and full-time on-site attendance.

Responsibilities

• Field calls, obtain basic intake information and/or provide information to callers for alternative resources.
• Calendaring case schedules & reporting deadlines.
• Updating and maintaining the Asbestos Litigation Team Calendar, including depositions, filings, and other important time sensitive notices.
• Organize and maintain client intake and the onboarding process through the matter intake system.
• Prepare intake of all new files and process closing of files when case is completed.
• Assist with the litigation process including: sending out engagement letters, pleadings or other correspondence by regular USPS and certified mail.
• Open mail daily, pull files as needed for attorneys.
• Draft basic correspondence or other documents for attorney review.
• Upload client documents into document management system.
• Send pleadings out for service of process.
• Processing third-party/vendor invoices.
• Assist team’s support staff with backup support.
• Other administrative tasks as may be assigned.

Requirements

• Familiarity with basic office policies and procedures.
• Ability to operate standard office equipment, such as personal computer, multi-line telephone, fax/copy machine.
• Proficiency with MS Office products required; experience with accounting software or document management systems is preferred.
• Ability to learn new technology and processes.
• Ability to maintain filing and recordkeeping systems.
• Excellent oral and written communication skills; ability to work well with all levels of a professional services organization.
• Ability to follow instructions and organize work to meet deadlines.
• Must maintain regular attendance and punctuality.
• 2+ years' experience performing administrative work or any combination of education and experience which provides the applicant with the knowledge, skills and abilities to perform the job.
• Experience working in a legal office or professional services organization preferred.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Short & long-term disability
• 401K
• Paid time off
• Holiday pay