Administrative Assistant - Assistant Director of Athletics & Coordinator of Health - PE

Clear Creek Isd - League City, TX

Full-time - Entry Level

League City, TX

Transportation Equipment Manufacturing

About the position

The Administrative Assistant to the Assistant Director of Athletics & Coordinator of Health plays a crucial role in facilitating the efficient operation of the athletics and physical education K-12 program at Clear Creek ISD. This position provides essential clerical support to the Director of Athletics and the Coordinator of Health/Physical Education, contributing to the overall mission and strategic plan of the district.

Responsibilities

• Perform routine office activities including good telephone etiquette, taking messages, typing correspondence, and maintaining information files.
• Maintain the calendar, scheduling appointments and meetings as needed.
• Interface positively with the community regarding issues affecting students, staff, and community.
• Assist with special departmental events and accurately process purchase orders, invoices, and athletic pay sheets.
• Maintain accurate data reflecting expenditures of the PE supply and staff development budget.
• Respond to inquiries and requests from administrators, campus bookkeepers, and Athletic/PE staff.
• Process travel requests and reimbursement forms for athletic and PE staff in a timely manner.
• Order and maintain inventory of office supplies and monitor office equipment maintenance.
• Prepare workshop materials and financial statements for playoff games hosted by the district.
• Disseminate materials to coordinators, coaches, staff, and principals, and post athletic schedules on the district website.
• Maintain district files on PE waivers and ensure confidentiality at all times.
• Stay informed of and comply with all federal, state, and district policies and regulations.
• Engage in professional development opportunities for personal growth and participate as an effective team member.

Requirements

• High school diploma or GED.
• Minimum of 3 years secretarial and bookkeeping experience, preferably in a public education environment.
• Proficient computer, word processing, and file maintenance skills.
• Strong organizational skills and effective communication and interpersonal skills.
• Basic math skills and interpretive and reasoning skills.
• Ability to maintain confidentiality, multitask, and work with little or no supervision.

Nice-to-haves

• Post High School Business Management coursework.