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Urban Farmer - Manteno, IL
posted 2 months ago
About the position
The Administrative Assistant (Bi-Lingual) serves as the first point of contact for visitors and clients, playing a crucial role in maintaining the smooth daily operations of the office. This position involves handling reception duties, coordinating office services, and supporting various administrative tasks to ensure effective communication and organization within the office. The role requires creating a welcoming environment, managing office resources, and assisting staff with their administrative needs.
Responsibilities
- Greet and assist visitors, clients, and employees in a friendly and professional manner.
- Answer, screen, and direct phone calls, emails, and other inquiries to the appropriate departments or individuals.
- Organize and manage the office calendar, including meetings, appointments, and events.
- Coordinate office supplies, ensuring adequate stock of necessary materials and coordinating with purchasing as required.
- Assist managers and other staff with administrative tasks, such as preparing documents, reports, and presentations.
- Assist with organizing company events, meetings, and employee activities.
- Respond promptly and professionally to inquiries, resolving issues or escalating to the appropriate person when necessary.
- Ensure adherence to office policies and procedures, including security and safety protocols.
- Assist with special projects and perform any other duties assigned to support the administrative team.
Requirements
- High School Diploma or GED required; Technical degree or certification in Electrical Engineering or related field preferred.
- Minimum of 1 year of experience in an administrative assistant role.
- Organizational skills, customer service, excellent written and verbal communication skills, time management.
- Familiar with office software including Microsoft Office.
- Bi-Lingual Spanish required.
