Administrative Assistant (Bilingual)

$38,480 - $38,480/Yr

Horizon America Staffing Services LLC. - Mason, OH

Full-time

Mason, OH

Administrative and Support Services

About the position

We are seeking a detail-oriented and organized Administrative Assistant to join our dynamic team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing exceptional administrative support. This position requires strong communication skills, a professional demeanor, and the ability to manage multiple tasks efficiently.

Responsibilities

• Answer and direct phone calls with professionalism and courtesy, demonstrating excellent phone etiquette.
• Manage front desk operations, greeting visitors and ensuring a welcoming environment.
• Maintain organized filing systems for both physical and digital documents to ensure easy access to information.
• Provide customer support by addressing inquiries and resolving issues promptly.
• Assist in scheduling appointments and managing calendars for team members.
• Support office management tasks including inventory control, ordering supplies, and maintaining office equipment.
• Collaborate with dental or medical receptionists to coordinate patient schedules and manage records effectively (if applicable).
• Utilize time management skills to prioritize tasks and meet deadlines in a fast-paced environment.
• Perform additional administrative tasks as needed to support team operations.

Requirements

• Proficient in phone etiquette with strong verbal communication skills.
• Bilingual abilities are a plus, enhancing communication with diverse clientele.
• Experience in office management or as a receptionist in dental or medical settings is preferred.
• Strong organizational skills with the ability to maintain accurate files and records.
• Excellent customer support skills, demonstrating empathy and professionalism in all interactions.
• Effective time management skills to balance multiple responsibilities efficiently.

Benefits

• Full-time position with a pay rate of $18.50 per hour.
• Weekends and holidays off.