Administrative Assistant/Bookkeeper

$50,000 - $50,000/Yr

Ambrosino Construction Corp - Maspeth, NY

Full-time - Entry Level

Maspeth, NY

Construction of Buildings

About the position

The Administrative Assistant/Bookkeeper position is a full-time role at a local Construction/Property Management Company in Maspeth, NY. The ideal candidate will be responsible for various administrative and bookkeeping tasks, including managing QuickBooks, processing payments, and preparing payroll. This role requires a reliable, self-motivated individual with a strong work ethic and knowledge of the construction and property management industries.

Responsibilities

• QuickBooks Accounting & Data Entry
• Processing payments
• Billing/invoices
• Managing income and receipts
• Monthly bank reconciliations
• Organizing and scheduling meetings
• Preparing weekly employee payroll
• Preparing all weekly/quarterly reporting and taxes
• Working with CPA's
• Managing and collecting vendor and subcontractor information such as COI and W-9s
• Assisting Operations Principals with preparations and transmissions of work agreements & COIs
• Conducting audits
• Handling AIA contracts
• Managing applications for insurance, credit, tax exemption, and licenses
• Maintaining and organizing files
• Managing office stock
• Answering phones and taking messages
• Tracking vacation and sick time for all employees.

Requirements

• QuickBooks experience
• Ability to commute
• Good verbal and written communication skills
• Excellent knowledge of MS Office programs, particularly Excel, Word & Outlook
• Multiple bookkeeping abilities
• Ability to multi-task and prioritize needs
• Neat organizational skills
• Attention to detail and problem-solving skills
• Understanding of the construction industry and processes, including codes, AIA documentation, and safety regulations.

Nice-to-haves

• Knowledge of construction, real estate, and/or property management

Benefits

• Parking on site