Administrative Assistant/Bookkeeper

$37,440 - $45,760/Yr

The Auto Cave - Dallas, TX

Part-time,Full-time

Dallas, TX

11-50 employees

Credit Intermediation and Related Activities

About the position

As an Administrative Assistant/Bookkeeper within the Accounting Department, you will report directly to the CFO. This role involves performing bookkeeping and data entry functions related to the day-to-day operations of the department, assisting in month-end reconciliation of accounts, and ensuring timely and accurate payments to vendors. You will also be responsible for filing paperwork both electronically and physically.

Responsibilities

• Handle bank deposits and invoice/billing requirements.
• Support through general clerical duties such as photocopies, fax and mailings, ordering office supplies, and tracking inventory.
• Interact with vendors via phone and email.
• Process and post payments in QuickBooks and Impact systems.
• Perform AP and AR duties per established procedures.
• Organizing/maintaining electronic and paper files/records.
• Process & prepare outgoing mail for Accounting Department.
• Daily/Weekly Reporting updated and sent to management team.
• Daily reconciliation of payments to vendors.
• Disbursement of petty cash and reconciliation of receipts.
• Prepare documentation for audits, routine storage, or special request as instructed.
• Assist with account reconciliations for assigned accounts.
• All other tasks as assigned.

Requirements

• Must have valid driver's license.
• Applicant cannot have any criminal history.
• Must be 18+ years of age.
• Bachelor's Degree in Business Administration, Accounting or Finance desired but not required.
• Knowledge of QuickBooks preferred.
• Excellent communication skills, verbal and written.
• Excellent interpersonal skills to interact professionally with guests, vendors, and staff.
• Ability to deal with confidential information appropriately.
• Highly organized with the ability to manage multiple projects and duties simultaneously.
• Strong attention to detail and interest in accuracy.
• Highly professional and dependable.
• Strong problem solving and analytical skills.
• Strong computer and internet skills, including Microsoft Office Suite.

Benefits

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance