Administrative Assistant - Bradenton, FL

Mauldin & Jenkins - Bradenton, FL

Full-time - Entry Level

Bradenton, FL

Professional, Scientific, and Technical Services

About the position

Mauldin & Jenkins is seeking an Administrative Assistant to support the Bradenton office. This role is essential for ensuring the smooth operation of administrative tasks and offers opportunities for skill advancement in a dynamic environment. The ideal candidate will be a proactive team player with a strong work ethic, capable of multitasking in a deadline-driven setting while maintaining attention to detail and confidentiality.

Responsibilities

• Word processing (type, edit, and format various letters, documents, financial statements, and proposals)
• Proofreading (letters, tax returns, and financial documents)
• Assembling, binding, and proofing tax returns
• Printing and binding reports and proposals
• Ordering office and copier/printer supplies, routinely check supplies in various areas and replenish as necessary
• Processing mail
• Sharing receptionist duties (greeting clients and answering phones)
• Periodic errands to the post office, FedEx, or bank
• Process and mail/email invoices directly to clients
• Email confidential information to clients or banks as requested
• Prepare and stuff bank confirmations
• Prepare annual items such as business tax engagement letters, organizers, proformas, etc.
• Additional tasks as needed

Requirements

• Proficiency with Microsoft Office (Word, Excel, PowerPoint)
• Proficiency with Adobe Acrobat (creating and editing PDF files)
• Proficiency with Google (Gmail, Docs, Sheets, Calendar)
• Proficiency in English language usage, spelling, and grammar for proofreading
• Willingness and ability to learn other proprietary software
• Knowledge and skills to manage projects, organize, prioritize, and meet deadlines
• Flexibility and ability to adapt to changes in demands, expectations and/or deadlines
• Attention to detail and accuracy
• Ability to maintain confidentiality and discretion
• Excellent interpersonal skills

Benefits

• Opportunities for advancement