Ventura County Community College District - Ventura, CA
posted 21 days ago
The Administrative Assistant in the Chancellor's Office plays a crucial role in providing comprehensive administrative support to the Chancellor and their administrative designee. This position involves performing a wide range of sensitive and highly responsible office functions that require confidentiality and discretion. The Administrative Assistant will be responsible for managing communications, coordinating activities with various stakeholders, and assisting in the development and implementation of office procedures. This role demands a high level of professionalism and the ability to handle confidential information with integrity. In this position, the Administrative Assistant will serve as a point of contact for faculty, staff, students, and the public, providing information and assistance that may require judgment and tact. The role includes screening visitors and calls, coordinating activities with other departments, and assisting with technical and administrative tasks. The Administrative Assistant will also be involved in research and data management, ensuring that information is accurately compiled and maintained in various systems. The responsibilities extend to composing and processing a variety of documents, maintaining financial records, and assisting in the preparation of Board and committee agendas. The Administrative Assistant will also manage the Chancellor's calendar, schedule appointments, and arrange travel as needed. Additionally, the role includes maintaining filing systems, ensuring the confidentiality of records, and providing guidance to other staff members as assigned. Overall, this position is integral to the smooth operation of the Chancellor's Office and requires a proactive and organized individual who can thrive in a dynamic office environment.