Administrative Assistant - Chief Communications Officer, year-round and full-time position

$42,370 - $70,117/Yr

Park Hill School District - Kansas City, MO

Full-time - Entry Level

Kansas City, MO

Educational Services

About the position

The job of Administrative Assistant - Chief Communications Officer is designed to provide a wide variety of complex and confidential administrative and secretarial support to the Chief Communications Officer. This role is essential for conveying information regarding department functions and procedures, ensuring the efficient operation of support functions, and coordinating assigned projects and site activities. The Administrative Assistant will be responsible for compiling data from various sources, coordinating projects and events, maintaining documents and records, and monitoring activities on behalf of the assigned administrator. This position requires excellent organizational skills and the ability to manage multiple tasks effectively. In this role, the Administrative Assistant will participate in meetings, workshops, and trainings, providing or receiving information and recording minutes as necessary. The position also involves preparing a wide variety of reports, documents, and correspondence, both confidential and non-confidential, to document activities and convey information. The Administrative Assistant will represent the assigned administrator in various capacities, responding to inquiries from internal and external parties and supporting administrative personnel in their functions and responsibilities. The job requires a proactive approach to problem-solving and the ability to adapt to changing priorities. The Administrative Assistant will also be responsible for procuring supplies, reconciling account balances, and conducting research on various topics to provide information and recommendations. This position is crucial for maintaining the smooth operation of the communication services team and ensuring that all administrative tasks are completed in a timely and efficient manner.

Responsibilities

• Compiles data from various sources for preparing reports and recommendations.
• Coordinates projects, functions, events, and program components to ensure timely delivery of services.
• Maintains manual and electronic documents and records in accordance with guidelines.
• Monitors activities on behalf of the assigned administrator and communication services team.
• Participates in meetings, workshops, and trainings, recording minutes and supporting attendees.
• Organizes assignments and monitors progress within the communication services department.
• Prepares reports, documents, and correspondence of both confidential and non-confidential nature.
• Presents information on administrative procedures to orient new personnel.
• Processes various documents and materials in compliance with guidelines.
• Procures supplies and materials to maintain availability of required items.
• Reconciles account balances for assigned budget categories.
• Represents the assigned administrator in conveying and gathering information.
• Researches topics to provide information and recommendations for administrative requirements.
• Responds to inquiries from internal and external parties to facilitate communication.

Requirements

• Proficient in operating standard office equipment and job-related software applications.
• Ability to prepare and maintain accurate records and perform basic math calculations.
• Strong interpersonal communication skills and project management abilities.
• Knowledge of accounting/bookkeeping principles and business telephone etiquette.
• Ability to adapt to changing work priorities and maintain confidentiality.

Nice-to-haves

• Experience in a school district or educational environment.
• Familiarity with communication services and public relations.

Benefits

• Competitive hourly wage ranging from $20.37 to $33.71 per hour.
• Full-time year-round position with job stability.
• Opportunity to work in a supportive educational environment.