Administrative Assistant, Chief Medical Officer (CMAO), Vaccines

$68,245 - $113,755/Yr

Pfizer - Collegeville, PA

Full-time - Mid Level

Collegeville, PA

Chemical Manufacturing

About the position

The Executive Administrative Assistant will provide comprehensive support to the Chief Medical Affairs Officer (CMAO) of Pfizer Vaccines, managing a dynamic schedule and facilitating communication within a complex corporate environment. This role demands exceptional organizational skills, flexibility, and proficiency in Microsoft Office applications, particularly Excel and PowerPoint, to ensure efficient operations and high-level administrative support.

Responsibilities

• Provide high-level administrative support to the CMAO and the Global Vaccines and Antivirals leadership team.
• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Handle complex travel arrangements, including international travel and visa preparation.
• Organize and coordinate logistics for meetings, including conference room reservations and teleconferences.
• Serve as the primary point of contact for internal and external communications.
• Prepare, edit, and format documents, presentations, and reports using Microsoft Excel and PowerPoint.
• Prepare expense reports and manage purchase orders through Ariba.
• Monitor emails in the early morning and evening for timely responses.
• Collaborate with other Administrative Partners to ensure smooth operations.

Requirements

• Undergraduate degree (BS/BA) or equivalent experience.
• 3-5 years of pharmaceutical industry experience, with Pfizer experience preferred.
• 5+ years of experience as an executive administrative assistant or coordinator.
• Advanced proficiency in Microsoft Excel, PowerPoint, Word, and Outlook.
• Exceptional organizational and time management skills with attention to detail.
• Excellent verbal and written communication skills.

Nice-to-haves

• Experience working at the executive administrative level at Pfizer.
• Bachelor's degree in Business Administration or a related field is preferred.

Benefits

• 401(k) plan with Pfizer Matching Contributions
• Paid vacation, holiday, and personal days
• Paid caregiver/parental and medical leave
• Health benefits including medical, prescription drug, dental, and vision coverage
• Relocation assistance may be available based on business needs.