Administrative Assistant - Child Care Resource and Referral - Tillamook

Northwest Regional Education Service District - Tillamook, OR

Full-time - Entry Level

Tillamook, OR

Educational Services

About the position

The Administrative Assistant for Child Care Resource and Referral at Northwest Regional Education Service District plays a crucial role in providing clerical and secretarial support to an assigned administrator or program. This position involves a variety of tasks including word processing, data entry, filing, and recordkeeping, requiring intermediate clerical skills and a detailed understanding of departmental procedures. The assistant will serve as a key contact for the department, exercising independent judgment and decision-making within established guidelines.

Responsibilities

• Perform various clerical tasks and secretarial duties for the assigned Administrator, including maintaining calendar, scheduling meetings, and assisting with documentation.
• Independently prepare, maintain, and disseminate records/files; establish and update manual and computerized recordkeeping systems.
• Compose, review, edit, and proofread documents and reports in Word using accurate business English.
• Initiate completion of regularly recurring reports, correspondence, and duties related to the program's fiscal year.
• Process requisitions, reimbursements, purchase orders, invoices, and reports using fiscal software and Excel.
• Receive, receipt, and record fees; perform various posting and balancing of assigned records and accounts.
• Process and distribute documents such as mail, staff time sheets, and newsletters for dissemination to appropriate parties.
• Data entry and retrieval from various software systems used by NWRESD.
• Order and distribute office supplies; replenish as necessary.
• Update website for program/department and develop forms for task delivery.
• Assist other personnel to ensure efficacy of NWRESD work and may train other employees in basic applications.
• Assist with meeting registration, set-up, and clean up as requested.

Requirements

• High school diploma or GED.
• Bilingual - Spanish/English preferred.
• Valid driver's license.
• High level of communication/interpersonal skills.
• Ability to work independently on complex tasks.
• Excellent verbal and written communication skills.
• Possess organizational skills for prioritizing and managing multiple tasks.
• Experience with Microsoft Office Suite and Google Drive.
• Ability to maintain the integrity of confidential information.
• Solid understanding of spelling, punctuation, and grammar in English.
• Experience with data entry.

Nice-to-haves

• Experience in educational settings or child care resources.
• Familiarity with fiscal software systems.

Benefits

• Competitive salary based on the Classified Salary Schedule.
• Opportunities for professional development and training.
• Supportive work environment focused on diversity and inclusion.