Administrative Assistant, China Grove - Full Time (2810)

About the position

We are seeking a highly organized and detail-oriented Administrative Assistant. The ideal candidate will be proficient in office management tasks, possess excellent communication skills, and have the ability to multitask effectively in a fast-paced environment.

Responsibilities

• Provide comprehensive administrative and clerical support for routine daily meetings, special projects and other area where applicable as assigned, meticulously considering each step and devising effective solutions.
• Generate ad hoc reports and presentations, and manage special projects as required.
• Coordinate internal and external meetings, manage responses to meeting requests, compile and distribute meeting materials, and arrange necessary technology, including web and video conferencing. Additionally, coordinate catering orders and delivery.
• Exercise sound judgment, discretion, and maintain confidentiality regarding sensitive information.
• Undertake basic accounting duties such as processing invoices and ensuring accurate expense allocation. Collaborate with the Central Finance team as necessary.
• Collaborate with procurement to ensure timely ordering of building supplies.
• Coordinate with IT, HR and other partners to ensure smooth office operations.
• Coordinate the distribution of incoming and outgoing communications, including emails, memos, letters, reports, newsletters, and phone calls.
• Manage the calendar for leaders using Outlook, ensuring efficient scheduling and coordination.
• Arrange and organize travel arrangements, departmental activities, and meeting spaces, including coordinating catering when necessary.
• Establish, develop, and maintain an effective filing system to ensure easy retrieval of documents.
• Reconcile travel and monthly expenses, and prepare and submit accurate expense reports.

Requirements

• Proven experience as an administrative assistant or in a similar role.
• Strong organizational skills with the ability to prioritize tasks efficiently.
• Excellent communication skills, both written and verbal.
• Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint).
• Flexible availability, including days, evenings, weekends and holidays with regular, dependable attendance and punctuality.
• Ability to learn and use computers and other electronic devices, including handheld equipment proficiently.
• Ability to effectively communicate and present information to customers, peers, and all levels of management.

Nice-to-haves

• Vision and creativity, and can multi-task in a fast-paced environment.

Benefits

• An inclusive, challenging, and refreshingly fun work environment.
• Empowerment to perform impactful work with tangible results.
• Competitive pay and benefits rooted in principles of equity.
• Coverage across medical, dental, vision, and retirement.
• Employee Assistance Program (mental health and financial literacy resources).
• Fully-Funded education benefits may include 100% of tuition, books, and fees.
• Merchandise discounts.
• Colleague Resource Groups (CRGs), give-back/volunteer opportunities.