Administrative Assistant - Civil Engineering Firm

Unclassified - Walnut Creek, CA

Part-time - Mid Level

Onsite - Walnut Creek, CA

About the position

The Administrative Assistant position at our Civil Engineering firm is a part-time role focused on providing executive and administrative support. The ideal candidate will be organized, detail-oriented, and capable of managing various office tasks while maintaining a professional demeanor. This role is essential for ensuring smooth operations within the office and supporting the team in various administrative functions.

Responsibilities

• Manage calendars and schedule meetings
• Prepare professional correspondence, technical documents, and proposals
• Perform accurate filing and data entry
• Handle mail and order office supplies
• Greet clients and professionally answer telephone calls
• Maintain office equipment
• Assist with accounting tasks including Accounts Receivable and Payable
• Conduct research both online and offline
• Multitask and prioritize effectively in a demanding environment
• Work independently and be flexible in taking on different roles

Requirements

• Strong organizational skills and work ethic
• Professional experience using MS Office programs including Word, Excel, Outlook, Teams, Project, Acrobat, and QuickBooks
• Precise typing at a minimum of 40 wpm
• Accounting knowledge, particularly in Accounts Receivable and Payable
• Proficient English, both written and verbal
• Attention to detail and accuracy
• Ability to multitask and prioritize effectively
• Flexibility to work in various roles
• Knowledge of the construction industry
• Problem-solving skills
• Research savvy, both on and off the internet

Nice-to-haves

• Experience in property management

Benefits

• Competitive salaries based on experience
• Health insurance
• Dental insurance