Administrative Assistant - Commercial Insurance

TEKsystems - Coral Gables, FL

Full-time - Entry Level

Coral Gables, FL

10,001+ employees

Professional, Scientific, and Technical Services

About the position

The Administrative Assistant for Commercial Insurance at TEKsystems plays a crucial role in maintaining the reception area and supporting various administrative functions. This position serves as the first point of contact for visitors and requires a friendly, professional demeanor. The role involves logging new business submissions, answering phone calls, and providing backup support to other administrative areas, all while ensuring confidentiality and effective multi-tasking.

Responsibilities

• Maintain reception area and common areas in a clean and tidy manner.
• Act as the first point of contact for on-site visitors and deliveries.
• Log incoming new business submissions for Underwriters in a timely manner.
• Answer incoming telephone calls and forward them to appropriate personnel.
• Provide backup support to other administrative areas, including Loss Runs.
• Perform clerical duties such as filing, photocopying, collating, and printing.
• Make appointments for staff, including executives.
• Handle overnight deliveries and incoming mail.
• Maintain confidentiality in matters pertaining to management.
• Assist customers and internal employees using an intuitive approach.

Requirements

• Strong in-person office administration skills.
• Experience in processing invoices.
• Calendar management for sales professionals and C-Suite leaders.
• Conversational Spanish speaking skills.

Benefits

• Flexible work schedule
• Business chic dress code
• Comfortable work atmosphere