Administrative Assistant Contract to Hire- Pay up to $26/HR (DOE)

$47,840 - $54,080/Yr

KeyStaff - Roseville, MN

Full-time - Entry Level

Roseville, MN

Administrative and Support Services

About the position

The Administrative Assistant position is a contract-to-hire role within a growing HVAC company, focusing on supporting the Service Department. The role is essential for maintaining organization and efficiency in a busy environment, requiring strong customer service skills and attention to detail. The ideal candidate will contribute to various administrative tasks, ensuring smooth operations and effective communication within the team.

Responsibilities

• Assist the service, parts, and dispatch teams by answering phones as needed.
• Check work orders to ensure parts are ordered, update tracking spreadsheets, and follow up on delayed parts, technicians, and staff.
• Handle warranty tasks, including emailing customers and technicians and updating the database.
• Help with school startup projects by creating spreadsheets, maintenance forms, and making follow-up calls.
• Schedule weekly safety training and manage online course enrollment.
• Track weekly service technician hours and submit records to Payroll/HR.
• Sort and distribute service department invoices.
• Assist with creating bills, reports, and other correspondence.
• Maintain physical and electronic filing systems.
• Perform other office duties as assigned by the manager.

Requirements

• High school diploma required.
• Strong written and verbal communication skills.
• Professional and tactful when dealing with internal teams and customers.
• Ability to calculate percentages and discounts.
• Capable of resolving practical issues and making decisions independently.
• Proficient in Microsoft Outlook, Excel, and Word.
• Skilled at managing multiple tasks, staying organized, and following through.

Nice-to-haves

• Prior administrative or HVAC industry experience is a plus.

Benefits

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance