Administrative Assistant - Contracts Administration

Atlantic Health System - Morristown, NJ

Full-time - Entry Level

Morristown, NJ

10,001+ employees

Ambulatory Health Care Services

About the position

The Administrative Assistant will support senior-level managers by performing a variety of administrative tasks aimed at enhancing the efficiency of the business. This role involves managing calendars, payroll, preparing presentations, and conducting cost analysis. The ideal candidate should be well-organized, possess excellent time management skills, and be capable of working independently to provide timely support to executive members.

Responsibilities

• Act as the point of contact among executives, employees, clients, and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives' calendars and set up meetings
• Prepare and review presentations using PowerPoint
• Track daily expenses and prepare weekly, monthly, or quarterly reports
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication memos, emails, presentations, and reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system
• Resolve backorder issues
• Manage contract renewals
• Resolve invoice discrepancies
• Manage vendor relationships

Requirements

• High School Diploma or equivalent
• Minimum 2 years of experience in Business Administration or relevant area
• Work experience in contract management and purchasing department highly preferred
• Strong proficiency in MS Office
• Outstanding organizational and time management skills
• Creative and willing to work independently
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines, Oracle)
• Excellent verbal and written communication skills
• Discretion and confidentiality
• Willing to work in a competitive environment