Administrative Assistant Contracts Adminstrator

$52,000 - $52,000/Yr

Jaco Engineering - Anaheim, CA

Full-time - Entry Level

Anaheim, CA

Fabricated Metal Product Manufacturing

About the position

The Contracts Administrator - Administrative Specialist position at Jaco Engineering involves supporting the operations of a fast-paced aircraft parts manufacturing office. The role requires a detail-oriented and self-motivated individual to manage customer correspondence, process orders, and assist with various administrative tasks. The successful candidate will ensure efficient workflow and communication within the team and with external contacts.

Responsibilities

• Correspond with select customer accounts and receive orders.
• Gather related engineering paperwork and submit them to the planning team.
• Support operations by downloading engineering documents, printing, filing, and scanning.
• Upload pricing proposals to customers.
• Complete forms and communicate with customers via phone and email.
• Assist with online portals by entering quoting data.
• Scan and file documents and perform general office duties.
• Contact suppliers to expedite related services for products.

Requirements

• High school diploma or equivalent required.
• Functional knowledge of MS Word and Excel.
• Experience with PDF creation and document scanning.
• Ability to maintain organized filing systems, both electronic and physical.
• Effective communication skills in person, via email, and phone.
• Ability to work self-paced with minimal supervision and show initiative.
• Prior experience in a machine shop or manufacturing environment is desirable.
• Professional demeanor when presenting to customers.
• Basic knowledge of copiers, scanners, phone systems, and computer basics.

Nice-to-haves

• Experience in a manufacturing environment.
• Basic MS Office skills.

Benefits

• Competitive pay based on experience.
• Company paid medical insurance.
• Dental insurance coverage.
• Paid time off including holidays and vacation.
• 401(k) retirement plan.