Administrative Assistant/Coordinator

$43,680 - $47,840/Yr

Property Management Company - Hampton, NH

Full-time - Entry Level

Hampton, NH

Real Estate

About the position

The Administrative Assistant/Coordinator position at a fast-growing property management company in Southern NH is designed for an entry-level professional eager to learn and grow within the industry. The role involves engaging with clients, vendors, and tenants, providing support to Property Managers, and ensuring efficient financial transactions and record-keeping.

Responsibilities

• Act as primary contact for incoming calls, emails, and online inquiries while striving to provide prompt resolution.
• Build positive relationships with prospective and current clients.
• Assist Property Managers with all monthly financial procedures including invoice batching and scheduling, check processing, billbacks & reconciliations.
• Continuously maintain and organize systems to support accurate record keeping and efficient financial transactions.
• Other duties as required.

Requirements

• High school diploma or GED (preferred).
• 5 years of customer service experience (required).
• Valid Driver's License (required).
• Proficiency with Microsoft Office and other relevant databases and software.
• Excellent problem-solving abilities.
• Strong interpersonal skills to support positive relationships with a broad range of clients, tenants, and vendors.
• Well-developed written and oral communication skills, including the ability to communicate across digital platforms, in-person, and over the phone.
• Attention to detail and strong follow-up skills.
• Effective time management, including prioritization of time-sensitive items and the ability to meet deadlines.

Nice-to-haves

• Experience with basic bookkeeping and financial analysis.
• Ability to be flexible.
• Committed to lifetime learning and thrives in a dynamic environment.

Benefits

• 401(k)
• 401(k) matching
• Paid holidays
• Paid time off