Administrative Assistant - Corporate

Genesis Biotechnology Group - Hamilton Township, NJ

Full-time

Hamilton Township, NJ

Administrative and Support Services

About the position

The Administrative Assistant will provide essential administrative and office support to the Corporate department, ensuring smooth operations and effective communication within the team. This role involves a variety of clerical tasks, project assistance, and direct interaction with clients and visitors, contributing to the overall efficiency of the department.

Responsibilities

• Perform administrative and office support to the Corporate department.
• Perform general clerical duties including photocopying, faxing, mailing, and filing.
• Establish, maintain, and update files, records, certificates, and other documents.
• Screen telephone calls, take messages, and redirect inquiries to the appropriate office.
• Arrange meetings and conferences; create, transcribe, and distribute meeting agendas.
• Make travel arrangements, including plane reservations, hotel accommodations, and auto rentals.
• Take inventory and order office supplies as needed, maintaining adequate stock.
• Maintain multiple calendars; schedule and cancel meetings and appointments using proper judgment.
• Reserve conference rooms as requested.
• Meet and greet clients and visitors.
• Prepare a variety of confidential correspondence and reports; draft memos, letters, and emails.
• Prepare monthly expense reports.
• Support staff in assigned project-based work.
• Report PC, Printer, and Fax errors to the IT department.
• Perform other similar or related duties as required or assigned.

Requirements

• Experience in Microsoft Office Suite is a must.
• Professional, polished image in-person and via phone interaction.
• Excellent written and verbal communication skills.
• Well-developed multi-tasking and organizational skills; detail-oriented.
• Ability to work in a fast-paced environment and handle stress effectively.
• Ability to handle sensitive information and maintain confidentiality.
• Dependable and reliable.