University of Oklahomaposted 10 months ago
$32,995 - $32,995/Yr
Full-time • Entry Level
Oklahoma City, OK
Educational Services

About the position

The Administrative Assistant/Customer Support position at the University of Oklahoma involves providing essential administrative support under direct supervision. This entry-level role encompasses a variety of tasks aimed at ensuring the smooth operation of the office. Responsibilities include resolving routine questions and problems, maintaining office files, scheduling appointments, managing inventory, and preparing reports. The position requires a proactive approach to handling incoming calls, where the assistant will serve as a point of contact for both internal personnel and the public, providing information about resources and services available within the office. The role also involves typing correspondence, reviewing routine communications, and managing the flow of incoming and outgoing mail. The assistant will be expected to perform related duties as assigned to fulfill the overall function of the position effectively. In this role, the Administrative Assistant will maintain confidentiality in handling sensitive information and will be responsible for monitoring and ordering office supplies. The position requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. The work schedule is full-time, Monday through Friday, from 8:00 AM to 5:00 PM, and the position is based on-site at the Norman Campus of the University of Oklahoma. The targeted salary for this position is $32,995, which may vary based on experience. The University of Oklahoma is committed to fostering an inclusive culture that values respect, civility, and belonging, making it a great place to work and grow professionally.

Responsibilities

  • Maintains office files that may be of a confidential nature.
  • Schedules various appointments for office personnel and ensures administrative details are completed.
  • Receives incoming calls for office personnel and refers to appropriate person.
  • Records messages or responds to caller with routine information.
  • Serves as a contact person for other employees or the outside public.
  • Provides information regarding location or availability of materials, resources, and services.
  • Monitors and orders supplies for the office and completes requisitions.
  • Responsible for typing correspondence and reviewing routine correspondence for office personnel.
  • Prepares various reports, including office supply expenditures.
  • Makes copies and assembles materials as needed.
  • Opens, routes, and prepares incoming and outgoing mail.
  • May run errands for the department.
  • Performs related duties as assigned to successfully fulfill the function of the position.

Requirements

  • High School diploma or GED.
  • 12 months experience in office, clerical, or administrative support role.
  • Working knowledge of office procedures.
  • Ability to use a computer and calculator.
  • Knowledge of Microsoft Office Suite.
  • Excellent interpersonal skills.
  • Ability to work as a team member.
  • Ability to complete tasks in an efficient and timely manner.
  • Must be detail oriented.
  • Ability to multitask, be organized, and self-motivated.
  • Ability to communicate verbally and in writing.
  • Basic math skills.

Nice-to-haves

  • Excellent interpersonal skills.

Benefits

  • Health insurance
  • Paid holidays
  • Professional development opportunities
  • Flexible scheduling options
  • Employee discount programs
  • Wellness programs
© 2024 Teal Labs, Inc
Privacy PolicyTerms of Service