Administrative Assistant/Dental Receptionist

$45,760 - $56,160/Yr

Advanced Dental Laboratory - New York, NY

Full-time - Entry Level

New York, NY

Miscellaneous Manufacturing

About the position

We are seeking a dedicated and organized Receptionist / Administrative Assistant to join our dental team. The ideal candidate will provide essential support to ensure the smooth operation of our office, requiring excellent communication skills, attention to detail, and the ability to manage multiple tasks efficiently.

Responsibilities

• Provide exceptional customer support and service to clients and visitors.
• Manage calendars, schedule appointments, and coordinate meetings for team members.
• Handle front desk duties including greeting visitors and answering phone calls with professional phone etiquette.
• Maintain organized filing systems both electronically and physically.
• Utilize computer literacy to perform data entry, create documents, and manage spreadsheets.
• Proofread documents for accuracy and clarity before distribution.
• Assist in office management tasks including inventory control and ordering supplies as needed.
• Support team members with various administrative tasks as required.
• Cross-train as a dental assistant.
• Directly assist the owners in daily operations.

Requirements

• Dental experience required.
• Proven experience in an administrative role or similar capacity preferred.
• Strong customer service skills with a focus on client satisfaction.
• Excellent proofreading abilities with keen attention to detail.
• Proficient in calendar management and scheduling software.
• Familiarity with dental software & office equipment and phone systems is essential.
• Ability to maintain professionalism in a fast-paced environment while managing multiple priorities.
• Strong organizational skills with the ability to work independently as well as part of a team.

Nice-to-haves

• Experience in proofreading documents.
• Knowledge of Spanish.

Benefits

• Paid time off