Administrative Assistant - Development

$43,597 - $58,885/Yr

Mayo Clinic - Jacksonville, FL

Full-time - Entry Level

Jacksonville, FL

1,001-5,000 employees

Hospitals

About the position

The Administrative Assistant in Development at Mayo Clinic plays a crucial role in providing administrative support to ensure the smooth operation of the department. This position involves a variety of secretarial and clerical tasks, emphasizing accuracy, organization, and communication skills. The role is designed for individuals who thrive in a dynamic environment and are committed to delivering high-quality service while supporting the needs of the team and the organization.

Responsibilities

• Perform a variety of secretarial and clerical tasks to support the department.
• Ensure accuracy and completeness of all documents.
• Transcribe correspondence and maintain calendars.
• Schedule meetings and make travel arrangements.
• Answer telephones and provide follow-through on inquiries.
• File documents and prepare reports, meeting agendas, and minutes.
• Process reimbursement for travel and other professional expenses.
• Maintain records and serve as a resource and mentor to others.
• Demonstrate initiative and good judgment to optimize the time of those supported.

Requirements

• Successful completion of a one- or two-year degree/diploma in an administrative assistant/secretarial field or a minimum of two years' experience in a similar role.
• Excellent application of grammar, punctuation, and English usage.
• Proficiency in technical office equipment (computer, printer, dictation equipment, phone system, fax machine).
• High-level skills in organization, clerical aptitude, and interpersonal relations.
• Excellent written and oral communication skills.
• Ability to prioritize and handle a variety of tasks simultaneously.
• Good decision-making and judgment skills with attention to detail.

Nice-to-haves

• Typing skill of 60 WPM.
• Experience with secretarial/clerical software.

Benefits

• Opportunities for advancement
• Competitive compensation
• Comprehensive benefit plans
• Continuing education and advancement opportunities