Omni NY & Affiliates - District Heights, MD

posted 8 days ago

Full-time - Entry Level
District Heights, MD
251-500 employees

About the position

The Site Administrative Assistant plays a crucial role in supporting the Property Management team by handling various administrative tasks essential for the effective management of properties. This position involves direct interaction with tenants and requires a proactive approach to ensure smooth operations within the office environment.

Responsibilities

  • Answer, screen, and transfer inbound phone calls.
  • Welcome and direct tenants with inquiries and walk-ins.
  • Perform general clerical duties, including photocopying and maintaining filing systems.
  • Retrieve documents from the filing system.
  • Handle requests for information and data.
  • Write correspondences to tenants, employees, and external vendors.
  • Prepare and modify documents, including correspondence, reports, drafts, memos, and emails.
  • Schedule and coordinate meetings for the manager/supervisor.
  • Maintain office supply inventories.
  • Coordinate maintenance of office equipment.
  • Manage tenant-related matters, including collecting rent and tracking work orders.
  • Conduct special projects and reporting as needed to the manager/supervisor.
  • Respect tenant's privacy and maintain confidentiality.

Requirements

  • At least 2 years of work experience in an office environment.
  • High School Diploma or GED.
  • Proficiency in Microsoft Word, Excel, and Outlook.
  • Experience with Yardi is a plus.
  • Strong multi-tasking, organizational, communication, and analytical skills.
  • Bilingual skills (Spanish) are a must at certain properties.
  • Ability to work in a fast-paced environment.

Nice-to-haves

  • Affordable Housing experience is a plus.
  • Proactive and can-do attitude.

Benefits

  • Commuter assistance
  • Paid holidays
  • Disability insurance
  • Health insurance
  • Dental insurance
  • Paid time off
  • Dependent health insurance coverage
  • Employee assistance program
  • Vision insurance
  • 401(k) matching
  • Life insurance
  • Referral program
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