Administrative Assistant - District Heights, MD

$33,280 - $37,440/Yr

Omni NY & Affiliates - District Heights, MD

Full-time - Entry Level

District Heights, MD

251-500 employees

About the position

The Site Administrative Assistant plays a crucial role in supporting the Property Management team by handling various administrative tasks essential for the effective management of properties. This position involves direct interaction with tenants and requires a proactive approach to ensure smooth operations within the office environment.

Responsibilities

• Answer, screen, and transfer inbound phone calls.
• Welcome and direct tenants with inquiries and walk-ins.
• Perform general clerical duties, including photocopying and maintaining filing systems.
• Retrieve documents from the filing system.
• Handle requests for information and data.
• Write correspondences to tenants, employees, and external vendors.
• Prepare and modify documents, including correspondence, reports, drafts, memos, and emails.
• Schedule and coordinate meetings for the manager/supervisor.
• Maintain office supply inventories.
• Coordinate maintenance of office equipment.
• Manage tenant-related matters, including collecting rent and tracking work orders.
• Conduct special projects and reporting as needed to the manager/supervisor.
• Respect tenant's privacy and maintain confidentiality.

Requirements

• At least 2 years of work experience in an office environment.
• High School Diploma or GED.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Experience with Yardi is a plus.
• Strong multi-tasking, organizational, communication, and analytical skills.
• Bilingual skills (Spanish) are a must at certain properties.
• Ability to work in a fast-paced environment.

Nice-to-haves

• Affordable Housing experience is a plus.
• Proactive and can-do attitude.

Benefits

• Commuter assistance
• Paid holidays
• Disability insurance
• Health insurance
• Dental insurance
• Paid time off
• Dependent health insurance coverage
• Employee assistance program
• Vision insurance
• 401(k) matching
• Life insurance
• Referral program