Administrative Assistant - Equipment Engineering & Manufacturing

Calgon Carbon Corporation - Moon, PA

Full-time - Entry Level

Moon, PA

1,001-5,000 employees

Merchant Wholesalers, Nondurable Goods

About the position

The Administrative Assistant - Equipment Engineering & Manufacturing at Calgon Carbon Corporation provides essential administrative support to the Equipment Division, ensuring efficient daily operations. This role involves tracking key division metrics, managing budgets, and utilizing advanced software applications to optimize production processes and reporting.

Responsibilities

• Directly support and optimize the Excel-based production backlog for the manufacturing facilities on a weekly basis.
• Handle purchase requisitions and invoice approval as required.
• Track spending and cashflow against the plan of division cost centers.
• Create projects in SAP Project Systems and manage WBS elements.
• Assist with preparation of annual budgets for several division cost centers.
• Monitor time charges of departments within SAP CATS to verify that employees are fully charged.
• Create and/or revise PowerPoint presentations, Word and Excel documents as needed.
• Monitor the calendar of direct supervisor and assist in managing meetings and working time.
• Support analysis of the Manufacturing and Project Management groups as assigned.
• Extract information from SAP and use Excel to create reports for billability utilization rates by department and individual.

Requirements

• High school diploma or general education degree (GED) required.
• Associates degree (A.A.) or equivalent from a two-year college or technical school preferred.
• 2+ years of administrative support experience in a business environment required.
• 3-5 years of experience with MS Office products, primarily Excel, required.
• Specialized knowledge and proficiency within SAP transactions.

Nice-to-haves

• Experience with advanced Excel skills to prepare summaries and combine information extracted from SAP into meaningful reports.

Benefits

• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Tuition reimbursement
• Vision insurance