Administrative Assistant - Equity Research

$90,000 - $115,000/Yr

Jefferies Group - New York, NY

Full-time - Entry Level

New York, NY

Securities, Commodity Contracts, and Other Financial Investments and Related Activities

About the position

Jefferies LLC is seeking an Administrative Assistant for the Equity Research department in New York. This role is essential for providing high-level administrative support to senior management and Analysts, ensuring efficient operations in a fast-paced environment. The ideal candidate will demonstrate strong attention to detail, adaptability, and the ability to manage multiple tasks effectively while maintaining confidentiality and professionalism.

Responsibilities

• Provide high-level administrative support to senior management while supporting Analysts and their teams
• Schedule calls and meetings and maintain accurate calendars
• Coordinate complex travel arrangements using SAP/Concur, including acquiring appropriate visas and approvals
• Ensure timely delivery of presentations ahead of meetings and marketing trips
• Create and submit Travel & Expense reports using Concur
• Assist with event planning, booking, scheduling, and registering of guests
• Maintain Analysts' contact and distribution lists
• Provide general office support, including managing multiple phone lines, file maintenance, copying, binding, and shipping of presentations, and filling in for other Assistants as needed.

Requirements

• Experience with Microsoft Word and Outlook is essential
• Experience with SAP/Concur, Excel, and PowerPoint is preferred
• Strong communication and organization skills
• Ability to maintain confidentiality due to the sensitive nature of the business
• Administrative experience supporting multiple teams
• Ability to multi-task and anticipate team needs
• Bachelor's degree

Benefits

• Medical, dental & vision coverage
• 401(k)
• Life, accident, and disability insurance
• Wellness programs
• Paid time off packages including vacation, sick leave, paid holidays, and paid parental leave