Administrative Assistant (ETS) | Temporary

University Of Oxford - Decatur, GA

Full-time - Entry Level

Remote - Decatur, GA

Publishing Industries

About the position

The Administrative Assistant (ETS) position at Emory University involves providing comprehensive administrative support within a research environment or specific program. This role is essential for ensuring compliance with university policies, managing communications, scheduling, and maintaining organizational systems, while also offering the flexibility of hybrid remote work.

Responsibilities

• Ensures office activities comply with Emory policies and procedures.
• Responds to incoming telephone calls.
• Maintains calendars and prioritizes meeting requests for management.
• Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.
• Completes forms, grant applications, and/or correspondence associated with programs.
• Prepares charts and graphs for reports and presentations.
• Creates and edits scientific, programmatic or other reports associated with department's primary business.
• Schedules meetings and handles logistics for meetings and special events.
• Prepares materials for meetings and special events. Initiates, processes, and maintains records and invoices.
• Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures.
• Monitors or maintains budgets and grants, assists with budget development, and prepares related expense reports and reimbursements.
• Plans and coordinates travel arrangements.
• Maintains databases and spreadsheets; analyzes data and designs/generates associated reports.
• Establishes and organizes filing systems.
• Oversees ordering and maintenance of office supplies.
• May supervise or direct the work of support staff and/or students.
• Performs related responsibilities as required.

Requirements

• Bachelor's degree or a combination of a high school diploma (or equivalency) and five years of administrative support or secretarial experience.
• Proficiency with Microsoft Office including PowerPoint, Outlook, and Excel.
• Experience with collaboration tools (OneDrive, Zoom, Teams, and/or others).

Benefits

• Hybrid remote work opportunity
• Flexible weekly schedule based on business needs
• Diverse and inclusive work culture