Administrative Assistant/Executive Assistant/Office Assistant

$58,240 - $70,720/Yr

22nd Century Technologies - Irvine, CA

Full-time - Entry Level

Irvine, CA

5,001-10,000 employees

Professional, Scientific, and Technical Services

About the position

The Administrative Assistant/Executive Assistant/Office Assistant role at 22nd Century Technologies, Inc. involves providing comprehensive administrative support to ensure efficient operation of the office. The position requires managing various office tasks, including document preparation, data entry, scheduling, and communication with team members and clients. The role is essential for maintaining organized records and facilitating smooth office operations.

Responsibilities

• Operate word processor, personal computer, or CRT to perform word processing, graphics, and publishing applications.
• Enter and manipulate data on spreadsheet, database, or file management programs.
• Set priorities and procedures for accomplishing work, potentially delegating tasks to others.
• Collect data, conduct research, and compile information for reports and projects.
• Compose, analyze, and distribute documents, proofreading for errors.
• Conduct meetings or presentations and address specific problems to ensure objectives are met.
• Communicate potentially negative situations to management constructively.
• Read and prioritize mail, attaching relevant files before distribution.
• Respond to routine correspondence or draft responses for review and signature.
• Interface effectively with team members, functional departments, and customers.
• Screen calls, respond to routine questions, and receive or escort visitors.
• Schedule appointments and make domestic and international travel arrangements.
• Coordinate with executive-level staff for in-house and off-site meetings, including travel and accommodation arrangements.
• Maintain accurate and up-to-date files and record systems, ensuring confidentiality.

Requirements

• Three years of related office experience or demonstrated ability to perform described responsibilities.
• Education certificate in applicable functional area preferred.
• Thorough knowledge of office equipment, administrative procedures, and terminology in the functional area.
• Ability to accurately record meeting proceedings.
• Ability to type 55 wpm accurately.
• Personal computer skills may be required.
• Effective verbal, written, and interpersonal communication skills.
• Ability to work effectively with others and be a participative team player.

Benefits

• Competitive hourly pay of $28 - $34.
• Full-time contract position with a duration of 6 months or more.