Administrative Assistant / Executive Assistant

$58,240 - $70,720/Yr

22nd Century Technologies - Irvine, CA

Full-time - Mid Level

Irvine, CA

5,001-10,000 employees

Professional, Scientific, and Technical Services

About the position

The Administrative Assistant / Executive Assistant role at 22nd Century Technologies, Inc. involves providing comprehensive administrative support to executive-level staff. The position requires proficiency in various office software and the ability to manage multiple tasks efficiently, including scheduling, data management, and communication with internal and external stakeholders. The role is essential for ensuring smooth operations within the office and supporting the execution of projects and meetings.

Responsibilities

• Operate word processor, personal computer, or CRT to perform word processing, graphics, and publishing applications.
• Enter and manipulate data on spreadsheet, database, or file management programs.
• Set priorities and procedures for accomplishing work, potentially delegating tasks to others.
• Collect data, conduct research, and compile information for reports and projects.
• Compose, analyze, and distribute documents, proofreading for errors.
• Conduct meetings or presentations and communicate issues to management constructively.
• Read and prioritize mail, attaching relevant files before distribution.
• Respond to routine correspondence or draft responses for review and signature.
• Interface effectively with team members, functional departments, and customers.
• Screen calls, respond to routine questions, and receive or escort visitors.
• Schedule appointments and make domestic and international travel arrangements.
• Coordinate with executive-level staff to schedule meetings, including travel and accommodation arrangements.

Requirements

• Three years of related office experience or demonstrated ability to perform described responsibilities.
• Education certificate in applicable functional area preferred.
• Thorough knowledge of office equipment, administrative procedures, and terminology.
• Ability to accurately record meeting proceedings.
• Ability to type 55 wpm accurately.
• Effective verbal, written, and interpersonal communication skills.
• Ability to work effectively with others as a participative team player.

Benefits

• Competitive hourly pay ranging from $28 to $34.
• Opportunity to work in a fast-growing IT service integrator company.
• Potential for career growth within a recognized company.