Administrative Assistant, Executive Office Support

$58,240 - $60,008/Yr

Goodwill - Colorado Springs, CO

Full-time - Entry Level

Colorado Springs, CO

Social Assistance

About the position

The Administrative Assistant IV, Executive Support at Goodwill of Colorado plays a crucial role in providing high-level administrative support to executives, primarily the Chief Mission Officer and Chief Operating Officer. This position requires the ability to manage multiple projects independently in a fast-paced environment while ensuring effective communication and organization within the Community Impact Division.

Responsibilities

• Prepare meeting agendas and arrange meeting facilities for executives.
• Assist with administrative tasks including taking meeting notes, managing calendars, coordinating travel, and ordering supplies.
• Compose confidential correspondence and prepare PowerPoint presentations, spreadsheets, and reports.
• Process invoices and manage expense reporting using SAP/B1 and DocuSign.
• Collect and report statistical data for the Community Impact division, including Medicaid utilization and program outcomes.
• Organize and coordinate events, including layout requirements and guest speakers.
• Lead the administrative efforts for RFPs and grant proposals, ensuring completeness and accuracy of submissions.

Requirements

• High School diploma or equivalent required; college degree preferred.
• Minimum of seven years of clerical, financial, computer, and customer service experience, with at least three years supporting at the executive level.
• Proficiency in Microsoft Office Suite and Outlook calendar management; typing speed of at least 50 wpm accurately.
• Ability to work independently and manage multiple ongoing projects effectively.
• Excellent skills in research, reporting, writing, editing, verbal communication, and organization.

Nice-to-haves

• Experience in nonprofit organizations.
• Familiarity with community service programs and initiatives.

Benefits

• Medical, Dental, Vision insurance
• Short Term Disability
• Life/Accidental Death and Dismemberment insurance
• Flexible Spending Accounts
• Long Term Disability
• Paid time off including vacation, sick leave, holidays, and bereavement leave
• Pre-tax or post-tax contributions to retirement plan
• Eligibility for Public Service Loan Forgiveness Program (PSLF)