Administrative Assistant (Executive Office)

Urban Impact - Pittsburgh, PA

Full-time - Entry Level

Pittsburgh, PA

Social Assistance

About the position

The Administrative Assistant position at Urban Impact is a full-time, salaried role that provides high-level administrative support to the executive office. The successful candidate will assist with complex scheduling, manage communications, and contribute to the planning and execution of internal and external events. This role is essential in maintaining the president's calendar, scheduling meetings, and handling various clerical tasks such as drafting emails, invoices, and reports. The position requires a detail-oriented individual who can work well under pressure in a fast-paced environment while maintaining confidentiality and demonstrating a servant's heart. The Administrative Assistant will report directly to the Executive Office (EO) Coordinator and has the potential for promotion to Executive Assistant to the President after a minimum of one year. The ideal candidate will be flexible and adaptable, with excellent written, verbal, and interpersonal communication skills. Responsibilities include arranging travel for the president, preparing meeting agendas, taking notes during meetings, and assisting with the development of staff training schedules. The role also involves local travel to various Urban Impact properties and program locations for events, trainings, or programs. Urban Impact is a Christian community development ministry focused on transforming lives in the North Side community of Pittsburgh. The organization aims to fulfill Christ's Great Commission by investing in the lives of at-risk children, youth, and their families. Candidates who are dedicated followers of Jesus Christ and feel called to contribute to this mission are encouraged to apply.

Responsibilities

• Assist the EO coordinator in maintaining the president's calendar and scheduling meetings, speaking requests, and work appointments.
• Perform clerical and administrative tasks including drafting emails, invoices, reports, meeting minutes, and other documents.
• Assist in managing communications and correspondence for internal and external stakeholders.
• Arrange travel and accommodations for the president.
• Assist in preparing agendas and attend meetings to take notes and record minutes.
• Collect receipts and complete expense reports.
• Assist with developing staff training schedules including coordinating trainers, setting up training rooms, running PowerPoints, and ordering food for applicable staff meetings, staff-wide trainings, and events.
• Collaborate with executive office and department staff to accomplish goals.
• Be available to assist the president and EO staff with any additional research and/or special projects and events as requested.
• Local travel to UIF properties and program locations for events, trainings, or programs is required.

Requirements

• Bachelor's degree or equivalent experience.
• Administrative assistant experience preferred but not required.
• Advanced skills in Microsoft Word, Excel, Outlook, and PowerPoint.
• Exceptional office technology skills, including implementing and troubleshooting Apple products/iPhone/iOS, computer applications, WiFi connectivity, email, text messaging, copiers, printers, etc.
• Excellent communication skills and high proficiency in grammar and punctuation.
• Strong attention to detail, organization skills, and ability to work well under pressure.
• Integrity and ability to maintain strict confidentiality.
• Team player with a servant's heart and attributes of discretion, professionalism, flexibility, and adaptability.
• Demonstrated understanding of theology and pastoral work to effectively support pastoral duties.
• Ability to work well in a non-structured environment.
• Maintain professionalism in all circumstances.
• Driver's license and clear driving record.
• National and state clearances will be required.

Benefits

• Free parking
• Dental insurance
• 401(k)
• Flexible spending account
• Vision insurance
• 401(k) matching
• Fully paid medical, dental, vision, HRA, FSA, life, and disability
• Supportive and encouraging work environment with casual dress code