Administrative Assistant - Faculty Staff Assistance Program

Emory Healthcare - Atlanta, GA

Full-time - Entry Level

Remote - Atlanta, GA

Ambulatory Health Care Services

About the position

The Administrative Assistant for the Faculty Staff Assistance Program at Emory University provides essential administrative support to management and various programs within the university. This role involves ensuring compliance with university policies, managing communications, scheduling meetings, and maintaining records, all while fostering a diverse and inclusive work environment.

Responsibilities

• Provides administrative support for general management, research environments, or specific programs.
• Ensures office activities comply with Emory policies and procedures.
• Responds to incoming telephone calls.
• Maintains calendars and prioritizes meeting requests for management.
• Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.
• Completes forms, grant applications, and/or correspondence associated with programs.
• Prepares charts and graphs for reports and presentations.
• Creates and edits scientific, programmatic, or other reports associated with the department's primary business.
• Schedules meetings and handles logistics for meetings and special events.
• Prepares materials for meetings and special events.
• Initiates, processes, and maintains records and invoices.
• Keeps management apprised of account status, identifies cost-effective solutions, and may authorize expenditures.
• Monitors or maintains budgets and grants, assists with budget development, and prepares related expense reports and reimbursements.
• Plans and coordinates travel arrangements.
• Maintains databases and spreadsheets; may also analyze data and design/generate associated reports.
• Establishes and organizes files and documents.
• Oversees ordering and maintenance of office supplies.
• May supervise or direct the work of support staff and/or students.

Requirements

• Bachelor's degree or equivalency of a high school diploma and five years of administrative experience.
• Proficiency with Microsoft Office including Outlook, PowerPoint, and Excel.
• Experience with collaboration tools (OneDrive, Zoom, Teams, and/or others).

Benefits

• Work from home opportunities
• Flexible work schedule based on business needs