Administrative Assistant, Finance

$60,201 - $90,302/Yr

Terrapower - Bellevue, WA

Full-time - Mid Level

Bellevue, WA

Professional, Scientific, and Technical Services

About the position

The Administrative Assistant, Finance at TerraPower plays a crucial role in providing direct administrative support to the Vice President of Finance and senior leadership. This position is responsible for managing complex calendars, preparing meeting materials, and ensuring seamless communication and logistics for meetings and events. The role requires a proactive approach to problem-solving and the ability to handle sensitive information with discretion.

Responsibilities

• Provide administrative support for Finance, PMO, and Senior Level leadership for meetings, conferences, and teleconferences.
• Assist in basic data entry and analysis projects, including invoice entry for AP.
• Develop agendas, track/capture action items for meetings, and create written notes or minutes.
• Support Finance and PMO leadership in presentation and document preparation, ensuring high standards are met.
• Serve as a liaison between internal and external stakeholders, facilitating communications and planning events.
• Coordinate and book all travel for Senior Level Leadership, completing expense reports as needed.
• Manage confidential communications and provide support for board meeting preparation.
• Attend administrative meetings and provide backup support to other administrative staff.

Requirements

• Minimum 3 years of commercial experience, preferably supporting finance senior level management.
• College graduate or equivalent work experience.
• Strong judgment and problem-solving skills, maintaining confidentiality and integrity.
• Excellent written communication and interpersonal skills, able to interact positively with all levels of the organization.
• Proficient with the full MS Office Suite, SharePoint, Jira, and Confluence.
• Exceptional organization and time management skills, able to prioritize multiple tasks.

Nice-to-haves

• Experience in a fast-paced environment with changing priorities.
• Ability to work independently and as part of a team.

Benefits

• Paid holidays
• Relocation assistance
• Health insurance
• Dental insurance
• 401(k)
• Paid time off
• Parental leave
• Vision insurance
• Flexible schedule