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Administrative Assistant for Business & Public Service Technologies (BPST)
Wilkes Community College - Wilkesboro, NC
posted about 2 months ago
About the position
The Administrative Assistant for Business & Public Service Technologies (BPST) is a full-time, 12-month position responsible for providing comprehensive administrative support to the division. This role involves managing office operations, assisting faculty and staff, and ensuring effective communication within the department. The assistant will play a crucial role in supporting students, faculty, and staff while maintaining a professional and organized office environment.
Responsibilities
- Receive incoming calls, guests, and inquiries with friendly customer service.
- Coordinate daily office operation.
- Provide general office support for the dean, chairs, and faculty (full-time and part-time/adjunct) within the division.
- Oversee working conditions of office equipment.
- Conduct inventory of departmental equipment.
- Monitor, order, and maintain office supplies for the division.
- Research cost and vendor options and develop purchase requisitions.
- Process travel requests and reimbursement forms.
- Submit paperwork to the business office in a timely manner and assist the dean in budget reporting.
- Develop adjunct faculty contracts.
- Develop instructor schedules to be posted each semester and filed in the VP of Instructions office.
- Coordinate completion of textbook order to ensure timely submission.
- Collect and store course syllabi.
- Assist faculty with census and final grade rosters.
- Monitor attendance report and ensure timely submission of attendance records.
- Support special events hosted by the division.
- Participate in professional development opportunities, both internally and externally.
- Serve on college committees and task forces, as assigned.
Requirements
- High School Diploma and at least 5 years of recent administrative assistant experience or an associates degree in a related field.
- Demonstrated proficiency with Microsoft Office Suite.
- Strong customer service skills.
- Ability to manage multiple projects, organizational and time management skills.
- Ability to work within a team.
- Ability to communicate with all levels of employees and students.
Nice-to-haves
- Associates Degree in a related field.
