Administrative Assistant for Design Firm

$47,840 - $52,000/Yr

Unclassified - Stony Brook, NY

Part-time - Entry Level

Stony Brook, NY

About the position

The Administrative Assistant position at a design firm involves providing essential administrative and clerical support to the team. This part-time role offers the potential to transition to full-time based on performance and requires a proactive and organized individual who is passionate about design. Bilingual candidates (Spanish/English) are preferred, and the role includes various responsibilities such as document preparation, client interaction, and office organization.

Responsibilities

• Prepare documents and maintain an up-to-date client database.
• Organize files.
• Answer phone calls and manage correspondence.
• Greet clients and organize meetings.
• Estimate project costs and assist with product sourcing.
• Run various errands outside the office when necessary.
• Interact with potential and existing clients as needed.

Requirements

• Bachelor's Degree in Business or a related field (recommended).
• 2 years of administrative or related experience (recommended).
• At least 3 relevant references (work or academic).
• Reliable transportation to and from the Stony Brook office.

Nice-to-haves

• Proficient in Microsoft Office Suite, particularly Excel.
• Fluent in Spanish and English (bilingual speaking skills; writing in Spanish is not necessary).
• Strong computer skills and experience with various office software.
• Excellent organizational skills and attention to detail.
• Ability to multitask, prioritize, and manage time effectively.
• Previous experience in administrative roles or similar positions.

Benefits

• Part-time position with potential for full-time based on performance.
• Competitive hourly pay of $23 - $25.