Administrative Assistant for the Associate Dean of Access, Equity, and Inclusion

$42,100 - $61,000/Yr

Pennsylvania State University - State College, PA

Full-time - Entry Level

Hybrid - State College, PA

Educational Services

About the position

The Administrative Assistant for the Associate Dean of Access, Equity, and Inclusion at Penn State University is responsible for managing daily operations and providing high-level administrative and financial support. This role is crucial in supporting the College of Education's mission to promote equity and inclusion through various programs and activities. The position requires confidentiality and the ability to handle multiple tasks effectively in a collaborative environment.

Responsibilities

• Manage the calendars and task lists of the Associate Dean and director.
• Oversee the activities of the office; establish and assign priorities; ensuring schedules are maintained and deadlines are met.
• Develop processes and procedures for the office and affiliated units.
• Manage conference travel and budget for Associate Dean and OESE staff.
• Review and approve financial transactions within established guidelines.
• Assist in the preparation of short and long-range budget plans.
• Coordinate committee meetings and ensure all associated materials are prepared and distributed in a timely manner.
• Coordinate events, special projects, and programs such as seminars, student events, workshops, and banquets.
• Gather related receipts and prepare expense reconciliation documents.
• Analyze information for special projects and reports, drafting handbooks, newsletters, and other materials.
• Provide support in ensuring adherence to College and University policies and procedures.
• Handle student and faculty matters with confidentiality.
• Foster and maintain an inclusive environment.
• Support OESE staff with work study assignments.
• Work collaboratively with administrative assistants in the dean's suite.

Requirements

• Associate's degree plus four years of related experience, or an equivalent combination of education and experience.
• Strong oral and written communication skills.
• Organizational skills and project management experience.
• Ability to collaborate effectively with colleagues and stakeholders at all levels.
• Self-driven with the ability to make sound decisions and manage office operations.
• Capable of coordinating multiple concurrent projects and special assignments with minimal supervision.
• Excellent interpersonal skills with the aptitude to communicate with tact and understanding.

Nice-to-haves

• Familiarity with executive academic office settings and the Penn State University system.
• Proficiency in Penn State systems such as SIMBA, Workday, Worklion, Lionpath, TEAMS, Google Docs, Microsoft Office products, and Outlook calendaring.

Benefits

• Competitive salary
• Potential for occasional remote work after six months
• Support for diversity, equity, and inclusion initiatives