Administrative Assistant - Freedland Research Group

$37,440 - $53,726/Yr

Institute For Medical Research - Durham, NC

Full-time - Mid Level

Hybrid - Durham, NC

About the position

The Administrative Assistant at the Institute for Medical Research (IMR) will provide essential administrative support to Principal Investigator Dr. Stephen Freedland and his team in a urology and oncology research lab. This full-time position requires a proactive individual who can manage various office tasks, coordinate meetings, and assist with research-related activities while maintaining a professional demeanor in a fast-paced environment.

Responsibilities

• Provide office management support including receiving supplies and preparing the office for meetings.
• Coordinate conference-related activities such as staff registration and travel arrangements.
• Update wall calendars and cleaning schedules.
• Support staff hiring, onboarding, and exit procedures.
• Compile interview materials and assist with candidate feedback for hiring decisions.
• Perform study-specific research tasks and manage correspondence for staff and collaborators.
• Maintain and organize various records and documents, including physical and electronic staff folders.
• Attend meetings, record minutes, and distribute them accordingly.
• Book work-related travel and assist with travel reimbursements.
• Manage office upkeep and resolve maintenance issues.

Requirements

• Associate's degree or equivalent education.
• 3-5 years of relevant experience in an administrative role.
• Strong organizational and task-oriented skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Access, Outlook).
• Excellent written and oral communication skills.
• Strong calendar management skills.
• Ability to work independently in a fast-paced environment.

Nice-to-haves

• Prior office work or management experience.
• Experience with FDA regulations and HIPAA considerations.

Benefits

• 403(b) matching
• Paid holidays
• Disability insurance
• Health insurance
• Dental insurance
• Vision insurance