About the position
Sand Plastic Surgery PLLC is a small business located in Spokane, WA, dedicated to helping patients achieve their facial aesthetic goals. We pride ourselves on being a world-class surgical and cosmetic center, with a patient care team committed to exceeding expectations through consistent, natural, and beautiful results. We are currently seeking a highly organized and detail-oriented Administrative Assistant to join our team. This part-time position is essential for ensuring the smooth operation of our day-to-day activities and providing exceptional support to our office. The successful candidate will play a crucial role in managing front desk reception duties, which include transferring calls, checking in patients, and collecting payments. This is an excellent opportunity for someone who is passionate about customer service, highly organized, and self-motivated. The Administrative Assistant will be responsible for a wide range of tasks that are vital to the efficient functioning of our office. These tasks include managing and maintaining both physical and digital office files and documents, providing exceptional customer service over the phone and in person, and offering support to team members as a personal assistant when needed. The role requires a high level of computer literacy to complete tasks efficiently and accurately, as well as a strong attention to detail, particularly in proofreading and editing documents. Effective time management skills are essential to meet deadlines and prioritize tasks effectively. In addition to these responsibilities, the Administrative Assistant will be expected to computerize administrative tasks to enhance efficiency and productivity, maintain a professional and courteous demeanor at all times, and provide support with scheduling, meeting coordination, and travel arrangements. Collaboration with other departments is also key to ensuring seamless communication and workflow within the organization.
Responsibilities
- Managing and maintaining office files and documents, both physical and digital
- Providing exceptional customer service over the phone and in person
- Offering support to team members, acting as a personal assistant as needed
- Utilizing computer literacy to complete tasks efficiently and accurately
- Maintaining a high level of attention to detail, with a focus on proofreading and editing documents
- Managing time effectively to meet deadlines and prioritize tasks
- Computerizing administrative tasks to increase efficiency and productivity
- Maintaining a professional and courteous demeanor at all times
- Providing support with scheduling, meeting coordination, and travel arrangements
- Collaborating with other departments to ensure seamless communication and workflow
Requirements
- Strong office and administrative experience - minimum 1 year experience
- Excellent customer service skills
- Proficiency in computer software, including Microsoft Office
- Experience with filing and record-keeping
- Strong time management and organizational skills
- Excellent phone etiquette and communication skills
- Ability to work in a fast-paced environment and adapt to changing priorities
- High level of accuracy and attention to detail
- A passion for administrative support and customer service
Benefits
- Parental leave
