Administrative Assistant - Growing Company - to $45k

Unclassified - Mountain View, CA

Full-time

Mountain View, CA

About the position

The Administrative Assistant will provide essential support to the executive management team, ensuring smooth operations through effective scheduling, communication, and management of confidential information. This role requires a self-motivated individual who can work independently while handling various administrative tasks and priorities.

Responsibilities

• Manage telephone coverage and scheduling of meetings for the executive management team.
• Maintain calendars and handle business travel arrangements.
• Welcome visitors and customers to the office.
• Coordinate heavy scheduling and calendar management with attention to detail.
• Provide miscellaneous support including preparation of copies, ordering supplies, and maintaining supply inventory.
• Ensure a fully functioning work area for executives and their staff.

Requirements

• At least 5 years of administrative experience.
• Polished, professional, and well-developed communication skills.
• Ability to track multiple projects and deal with interruptions.
• Discretion and excellent judgment regarding confidential information.
• Ability to arrange travel, including booking hotels and planning point-to-point transportation.
• Team player with a proactive, results-oriented approach.
• Advanced proficiency with Microsoft Office (Word, PowerPoint, Excel).
• Proficient in Gmail and Microsoft Outlook.

Benefits

• Equal employment opportunity employer, considering all qualified candidates without regard to disability or protected veteran status.