About the position
The Administrative Assistant at Rumpke Waste and Recycling plays a crucial role in providing specialized administrative and office support functions. This position requires a high level of attention to detail and the ability to manage multiple tasks effectively throughout the day. The assistant will interact regularly with drivers and management team members, ensuring accuracy in clerical functions and communication.
Responsibilities
- Perform job duties in compliance with all local, state, and federal regulations and company policies.
- Review and process completed and outgoing work orders on a daily basis.
- Work with Safety and DOT administrative departments to ensure compliance of newly hired drivers.
- Create and maintain accurate DOT and Personnel files.
- Maintain excellent and accurate records and files.
- Code and process accounts payables.
- Schedule delivery/removal work orders for trash carts and recycling carts/bins and maintain accurate tracking files of these services.
- Create and maintain database and spreadsheet files.
- Prepare reports, confidential correspondence and other documents as required (purchase orders, employee forms, inter-company billing, etc.).
- Maintain inventory of driver and office equipment/supplies.
- Screen incoming calls and correspondence and respond to requests and/or contact the foreman or supervisor to relay the message.
- Assist with dispatching as needed.
- Other duties as assigned.
Requirements
- High School diploma or equivalent required.
- General knowledge of recycling and trash service is a must.
- Preferred experience working with IPAK and AS/400 systems.
- Accounts payable experience is a plus.
Nice-to-haves
- Professional demeanor and telephone etiquette.
- Proficient in Microsoft Office applications (Word and Excel).
- Excellent verbal and written communication skills.
- Strong organizational skills and detail-oriented.
- Self-motivated and capable of working independently.
- Ability to work in a fast-paced environment while maintaining accurate records.
- Willingness to learn additional Rumpke systems/operations.
