Administrative Assistant- Health Care

$63,000 - $69,000/Yr

Manatt, Phelps & Phillips, Llp - New York, NY

Full-time - Entry Level

New York, NY

251-500 employees

Professional, Scientific, and Technical Services

About the position

The Administrative Assistant will support the Healthcare practice at Manatt, Phelps & Phillips, LLP by performing various administrative functions related to healthcare consulting projects. This role is crucial for ensuring smooth operations within the team, managing schedules, and maintaining communication with clients and team members.

Responsibilities

• Extensive calendar management and scheduling of meetings, conference calls, travel arrangements, and events.
• Overseeing entry and coding of time.
• Reconciling monthly billing statements and tracking to budget.
• Prepare and format documents in Word.
• Management and tracking of expense reimbursements.
• Provides back-up support to other administrative assistants when needed.
• Ad hoc projects and duties as needed.

Requirements

• 1-3 years of previous experience supporting multiple professionals.
• Ability to keep team members on track with processes, policies, and deadlines in a fast-paced environment.
• Strong multi-tasking skills and the ability to prioritize activities under pressure.
• Creative and independent thinker, confident in asking questions to complete tasks efficiently.
• Strong writing and research skills.
• Exceptional organizational skills and strong attention to detail.
• Strong initiative and self-motivation, with a desire to take ownership of work.
• Strong skills in Outlook, Word, PowerPoint, and Excel.
• Ability to assist in conceptualizing graphical displays of project findings in PowerPoint.
• Comfortable learning new software programs that support business operations.
• Experience with legal billing software is a plus.
• Interest in the Healthcare field is highly preferred.
• BA Degree is highly preferred.

Nice-to-haves

• Experience with legal billing software.

Benefits

• Full range of medical benefits
• Financial benefits
• Other benefits dependent on the position