Administrative Assistant- Health Care

$63,000 - $69,000/Yr

Manatt, Phelps & Phillips, Llp - Washington, DC

Full-time - Entry Level

Washington, DC

251-500 employees

Professional, Scientific, and Technical Services

About the position

Manatt, Phelps & Phillips, LLP is seeking an Administrative Assistant to support its nationally prominent Healthcare practice. This role is crucial in performing various administrative functions that assist consultants working on projects related to health care reform, regulation, and general health care consulting engagements. The firm is known for its multidisciplinary approach, integrating legal services, advocacy, and business strategy, which sets it apart in the professional services landscape. The Administrative Assistant will play a key role in ensuring that the operations of the healthcare practice run smoothly and efficiently. The responsibilities of the Administrative Assistant include extensive calendar management, scheduling meetings, conference calls, travel arrangements, and events. The role also involves overseeing the entry and coding of time, reconciling monthly billing statements, and tracking expenses to budget. The candidate will be responsible for preparing and formatting documents in Word, managing and tracking expense reimbursements, and providing backup support to other administrative assistants as needed. Additionally, the role may involve ad hoc projects and duties that arise in the course of supporting the healthcare practice. To be successful in this position, the candidate should possess 1-3 years of experience supporting multiple professionals in a fast-paced environment. A reliable, friendly, and positive attitude is essential, along with strong multi-tasking skills and the ability to prioritize activities effectively. The candidate must be a creative and independent thinker, confident in asking questions to complete tasks efficiently. Given the extensive contact with clients and others, discretion and professionalism are paramount. Strong writing and research skills, exceptional organizational abilities, and attention to detail are also critical for success in this role. The candidate should be self-motivated, take ownership of their work, and enjoy working as part of a team. Proficiency in Outlook, Word, PowerPoint, and Excel is required, with the ability to create polished presentations and documents. Familiarity with legal billing software is a plus, and an interest in the healthcare field is highly preferred. A BA degree is also highly preferred.

Responsibilities

• Extensive calendar management and scheduling of meetings, conference calls, travel arrangements and events.
• Overseeing entry and coding of time.
• Reconciling monthly billing statements and tracking to budget.
• Prepare and format documents in Word.
• Management and tracking of expense reimbursements.
• Provides back-up support to other administrative assistants when needed.
• Ad hoc projects and duties as needed.

Requirements

• 1-3 years of previous experience supporting multiple professionals in a fast-paced environment.
• Strong multi-tasking skills and the ability to prioritize activities under pressure.
• Creative and independent thinker with confidence in asking questions.
• Strong writing and research skills.
• Exceptional organizational skills and strong attention to detail.
• Self-motivated with strong initiative and ownership of work.
• Proficiency in Outlook, Word, PowerPoint, and Excel.

Nice-to-haves

• Experience with legal billing software.
• Interest in the Healthcare field.
• BA Degree.

Benefits

• Full range of medical benefits.
• Financial benefits dependent on the position.