Administrative Assistant, Human Resources

Archkey Solutions - Clinton, MD

Full-time - Entry Level

Clinton, MD

Specialty Trade Contractors

About the position

The Administrative Assistant position at ArchKey Solutions LLC is a full-time role based in Clinton, MD, focused on providing essential administrative and office support functions. The role requires a confident, organized, and self-motivated individual who can handle various tasks while promoting the company's mission and values. The ideal candidate will assist with general administrative duties, maintain office organization, and support HR and payroll functions, all while ensuring confidentiality and adherence to company policies.

Responsibilities

• Establish and maintain office organization and assist with a full range of administrative duties, including document preparation and filing.
• Track and maintain current information on active projects, project opportunities, schedules, and training activities as requested.
• Provide front desk reception tasks, including greeting guests and vendors, monitoring the visitor log, and issuing visitor badges.
• Answer and route incoming calls and communicate messages as needed.
• Schedule and coordinate appointments, meetings, training, conference calls, and event planning as requested.
• Maintain organization of assigned conference rooms and ensure supplies are available as needed.
• Accurately prepare, receive, sort, copy, fax, file, retrieve, and distribute company and client correspondence and project documents.
• Provide mail support by receiving, sorting, and distributing incoming mail and packages, and preparing outgoing mail as needed.
• Maintain professional and technical knowledge by establishing networks and communicating well with co-workers and clients.
• Utilize LEAN concepts or other continuous improvement methodologies to ensure efficient operations.

Requirements

• High School diploma or equivalent; Associate degree preferred.
• Minimum 1-3 years of administrative support experience, preferably in manufacturing, construction, or a related business.
• Experience with Microsoft Office software applications.
• Experience with HRIS and applicant tracking systems is helpful.
• Ability to manage workflow and meet deadlines in a fast-paced environment with changing priorities.
• Excellent written and verbal communication skills, including documentation and report preparation.
• Strong independent problem-solving skills and attention to detail.

Nice-to-haves

• Basic knowledge of HR and Payroll processes.
• Process orientation preferred.

Benefits

• Competitive salary range of $41K - $51.9K per year.
• Opportunities for professional development and growth within the company.