ADMINISTRATIVE ASSISTANT I - 37020341

$34,824 - $34,824/Yr

State of Florida - Marathon, FL

Full-time - Entry Level

Marathon, FL

Executive, Legislative, and Other General Government Support

About the position

The Administrative Assistant I position at Curry Hammock State Park involves providing high-level administrative support to the Park Manager. The role requires strong administrative skills, the ability to work independently, and a commitment to enhancing the park's operations and visitor experience.

Responsibilities

• Assist Park Manager in planning, coordinating, and implementing all administrative activities such as annual ticket audits, purchasing audits, and budget monitoring.
• Oversee fiscal data and records, and complete daily, weekly, and monthly reports.
• Assist management with purchasing, bids, work projects, requisitions, contracts, and other necessary administrative functions.
• Track and reconcile the park's budget and oversee the Purchasing Card (P-card) process.
• Act as purchasing agent for P-cards, FPO's, and requisitions.
• Manage SAMAS/FLAIR reports, EMIS, Oculus, PPMTS database, and future tracking systems.
• Set up and maintain all files and records of correspondence, documents, reports, and other materials relating to the park budget and purchasing.
• Answer phones, operate radio equipment, and maintain logs.
• Assist in administrative activities related to computerized reservation system.
• Meet visitors, answer questions, provide information and directions, and assist with daily ranger station opening/closing procedures.
• Attempt to resolve visitor complaints while maintaining good public relations.
• Assist with public service announcements and press releases as needed.
• Provide natural and cultural history information to visitors as needed.
• Assist in supervision of lower-level employees (OPS office staff) and monitor performance evaluations.
• Prepare Personnel Action Requests, perform timekeeper functions, and assist with hiring and Talent Management utilizing People First.
• Receive and read incoming mail, screen items, and maintain a tracking system for correspondence and reports.

Requirements

• Knowledge of administrative principles and practices.
• Skill in cash register operation and cash handling.
• Ability to operate personal computers including Microsoft Word, Microsoft Excel, Quicken, and database software.
• Ability to understand and apply applicable rules, regulations, policies/procedures relating to administrative functions.
• Ability to prepare and maintain financial records.
• Effective verbal and written communication skills.
• Ability to work independently and establish effective working relationships with others.
• Maintain a valid driver license.

Nice-to-haves

• Experience in park management or environmental services.
• Familiarity with state regulations and compliance requirements.

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal Holiday each year
• State Group Insurance coverage options including health, life, dental, vision, and other supplemental insurance options
• Retirement plan options with employer contributions
• Flexible Spending Accounts
• Tuition waivers