Administrative Assistant I ACH

Advocate Aurora Health - Oak Lawn, IL

Part-time - Entry Level

Oak Lawn, IL

Hospitals

About the position

The Administrative Assistant I position at Advocate Aurora Health involves performing a variety of administrative and secretarial tasks to support departmental operations. The role requires strong organizational skills, the ability to manage multiple tasks, and effective communication to coordinate activities and prepare reports.

Responsibilities

• Compile, analyze and summarize data to prepare reports.
• Coordinate work or provide direction and/or guidance to others.
• Respond to correspondence received by the area, including routing inquiries and acknowledging receipt of messages.
• Monitor budget for the department.
• Coordinate with internal and external sources for activities such as obtaining bids for printing and office supplies.
• Coordinate meetings and special events with minimal direction.
• Initiate follow-up for calls and correspondence received by the department.
• Type letters, memoranda, reports, and other correspondence from drafts or provided copy.
• Compose correspondence for supervisor/staff.
• Collect data and compile information to prepare reports for the department.
• Take and transcribe dictation and/or use shorthand as needed.
• Create and set up filing systems for the department/unit.
• Maintain records and files within the department/unit.

Requirements

• High school diploma or equivalent required.
• 5 years of administrative secretarial experience OR an Associate's degree and 3-4 years of administrative secretarial experience.
• Typing speed of 60+ words per minute preferred.
• Extensive knowledge of several software applications preferred.
• Ability to create spreadsheets and manipulate data preferred.
• Ability to work independently.