Administrative Assistant I, HSI -50%

$2,286 - $2,779/Yr

Santa Rosa Junior College - Santa Rosa, CA

Part-time - Entry Level

Santa Rosa, CA

Executive, Legislative, and Other General Government Support

About the position

Under general supervision, perform administrative support duties requiring proficiency in more than one of the areas of office management, fiscal management, or customer relations; may supervise and organize the work of student employees and short term, non-continuing personnel; and perform related work as required. This is a regular, part-time (0.5 FTE), 12-months per year, classified position. The tentative work schedule will be Monday through Friday from 8:00am - 12:00pm. This position is contingent upon funding and Board approval.

Responsibilities

• Assists students, staff and the public and refers to appropriate area/department if needed.
• Performs various administrative support tasks related to an assigned area(s)/department(s); organizes, prioritizes, and completes tasks in a timely manner.
• Answers questions and explains District policies and procedures related to the assigned area(s)/department(s).
• Keyboards reports, correspondence, memos, forms, agendas, faculty evaluations, meeting minutes, purchase requisitions, directories, and tables; proofreads documents for accuracy, completeness, and conformity to established formats.
• Enters course outline submissions and revisions into the College curriculum database from material provided.
• Schedules meetings and conferences; attends meetings, takes notes and prepares minutes.
• Monitors budgets; prepares purchase requisitions, budget transfers and supply orders electronically.
• Creates and maintains spreadsheets and databases.
• Compiles statistical information and prepares reports.
• Collects monies received, issues receipts and prepares bank deposits.
• Updates and/or maintains a web site.
• Provides administrative support for assigned area(s)/department(s).
• Oversees the maintenance and repair of department office equipment.
• Delivers, retrieves and sorts area/departmental mail.
• Maintains complete and accurate filing systems.
• May supervise and organize the work of student employees and short-term, non-continuing employees.

Requirements

• Graduation from high school.
• A minimum of one year of administrative assistant experience.

Nice-to-haves

• Completion of an administrative assistant certificate (or equivalent coursework).
• Type or keyboard at a minimum of 45 words per minute.

Benefits

• Salary Range: $2,286.00 - $2,779.00 per month.
• Fringe Benefits: The District offers a competitive health & benefits package for employees and eligible dependents.
• Full-time classified Unit members earn 8 hours of sick leave and start off accruing hours of vacation for each month worked (accrual rate increases after first year of employment and rates are pro-rated for part-time employees).
• Employees are also compensated for holidays recognized by the District (18 holidays/year, pro-rated for part-time employees).