Administrative Assistant I Part Time

Inframark - Spring, TX

Part-time - Entry Level

Spring, TX

1,001-5,000 employees

Professional, Scientific, and Technical Services

About the position

The Administrative Assistant I is responsible for providing basic administrative support within the office environment. This role involves managing phone calls, assisting guests, performing general office duties, and supporting various departments as needed. The position requires effective communication and organizational skills to ensure smooth operations and a positive experience for clients and team members.

Responsibilities

• Answers and directs phone calls, including distribution of off-hours messages.
• Assists and directs all guests, clients, and customers for meetings, appointments, and service.
• Performs general office support duties including copying, filing, mailing, and faxing; maintaining office directories and filing systems; managing office supplies.
• Schedules meetings, books conference rooms, and assists in meeting support.
• Initiates action items from manager's meeting notes and distributes accordingly.
• Coordinates catering for events.
• Prepares basic correspondence (email, letter, etc.) as directed by manager and appropriate team members.
• Assists with special projects and other duties as assigned.

Requirements

• High School Diploma or GED and 1 year related experience.
• Basic proficiency with Microsoft Office applications & internet.
• Ability to work with basic office equipment & phone systems.
• Ability to work with numbers, including calculations & cash handling.
• Ability to type 35 WPM, including Alpha-numeric keys & 10 key-machine.
• Working knowledge of billing and payment processing.
• Familiar with rate orders & contracts.
• Communicates clearly & professionally.

Nice-to-haves

• Experience in customer service or finance support tasks.