Administrative Assistant I

University of Mississippi Medical Center - South Park Township, PA

Full-time - Entry Level

South Park Township, PA

Hospitals

About the position

The Administrative Assistant I at the University of Mississippi plays a crucial role in managing the front desk of the administrative suite, providing support to patrons and visitors, and ensuring smooth operations within the library. This position involves a variety of administrative tasks, coordination of events, and oversight of student workers, contributing to the overall efficiency and effectiveness of the library's services.

Responsibilities

• Manage the front desk of the administrative suite, including answering calls and greeting patrons/visitors.
• Assist in managing and training student workers.
• Monitor compliance with departmental policies and procedures.
• Process various forms for purchasing, travel authorizations, student assistantships, and employment.
• Coordinate the graduate and faculty carrel application process, ensuring cleanliness and maintenance of carrels.
• Coordinate logistics for travel, housing, meals, and hospitality arrangements for special events.
• Assist in planning, coordinating, and executing special events held by the library.
• Receive and process requests for booking spaces within the library, managing calendars and sending reminders to patrons.
• Complete applications, agreements, or other forms as assigned.
• Enter data in databases, compile data, and prepare summaries.
• Assign tasks, determine priority, and monitor progress of assignments until completion.
• Maintain accurate records of departmental supply inventory, including managing the supply closet and conducting quarterly inventory counts.

Requirements

• High school diploma or equivalent required; some college coursework preferred.
• Experience in an administrative support role is preferred.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.

Nice-to-haves

• Experience with event planning and coordination.
• Familiarity with database management and data entry.
• Ability to work effectively in a team environment.

Benefits

• Health insurance coverage.
• Paid holidays and vacation time.
• Retirement savings plan options.