Administrative Assistant I

$33,280 - $35,568/Yr

Datawize Technologies - Trenton, NJ

Full-time - Entry Level

Trenton, NJ

About the position

The Administrative Assistant I at Datawize Technologies is responsible for providing administrative and clerical support to the Division and its Director. This entry-level position involves organizing day-to-day activities, maintaining records, and assisting with various administrative tasks to ensure smooth operations within the office.

Responsibilities

• Assist with day-to-day activities by performing administrative and clerical duties for the Division.
• Coordinate and schedule meetings via e-mail; attend such meetings when required and provide management with accurate and complete information within the time frame needed for necessary action.
• Respond promptly to internal and external requests for information and assistance.
• Maintain appropriate tracking systems to track assignments, referrals and correspondence. Monitor and follow up on the completion of assignments.
• Type correspondence and reports using Microsoft Office, some of which may be of a confidential nature.
• Sort and log Division's incoming mail and faxes and distribute to appropriate parties on a daily basis.
• Create or modify in-house brochures, forms and pamphlets.
• Set-up and maintain filing systems.
• Coordinate special projects; when necessary, prepare accurate and informative reports containing findings, statistical information, analyses, conclusions and recommendations.
• Assist the Division Director in the timecard process when necessary. Obtain proper signatures and deliver to Human Resources for processing.
• Generate requisitions for the Division as required. Monitor and follow up on the status of requisitions.

Requirements

• Thorough knowledge of office management procedures and their application to specific situations.
• Excellent organizational skills (planning, goal setting, prioritizing).
• Knowledge of alpha, numeric and alpha-numeric filing systems.
• Knowledge of Microsoft Office programs, and e-mail functions.
• Ability to maintain effective work relations with co-workers.
• Ability to operate copy machine, fax and printer machines.
• Ability to communicate effectively orally and in writing and to actively listen.
• Ability to organize and accomplish multiple assignments simultaneously.
• Ability to accurately type 65-70 wpm.
• Ability to accurately proofread own work and work of others.

Nice-to-haves

• Professional mannerism
• Customer service experience (1 year preferred)

Benefits

• Contract position
• Pay range of $16.00 - $17.10 per hour
• Expected hours: 35 per week
• Day shift Monday to Friday