Administrative Assistant I

About the position

The Administrative Assistant I position at Bradford County Commissioners in Towanda, Pennsylvania, involves performing various administrative and clerical tasks within the Probation Department. The role serves as the initial point of contact for incoming calls and visitors, manages clerical duties, data entry, and filing, while working collaboratively in a team environment. The position requires attention to detail, confidentiality, and the ability to handle multiple tasks efficiently.

Responsibilities

• Serve as the point of initial contact for incoming calls to the Probation Department, routing calls to appropriate channels.
• Greet and assist individuals contacting the department in person, directing them to the appropriate personnel.
• Type case-specific forms provided by the Probation Officer and distribute them to relevant parties.
• Mail and distribute correspondence to various departments within the Courthouse.
• Assist in processing offenders by taking pictures and creating identification cards using appropriate software.
• Perform data entry tasks, including entering court outcomes and other information into Excel and case management systems.
• Organize and maintain adult and juvenile offender files, ensuring proper filing procedures are followed.
• Collaborate effectively with team members, including the Administrative II and Community Service Coordinator.

Requirements

• Some knowledge of office terminology, procedures, and equipment.
• Familiarity with business arithmetic and English.
• Knowledge of word processing and database software.
• Ability to learn new computer programs quickly.
• Ability to understand and follow oral and written directions.
• Strong multi-tasking abilities and interpersonal skills.
• Legible writing skills and clerical aptitude.
• Attention to detail and mental alertness.
• Ability to maintain confidentiality of client information.

Nice-to-haves

• Experience with Excel and data entry systems.
• Previous administrative experience in a similar role.

Benefits

• Opportunity for professional development within the county administration.
• Work in a supportive team environment.